By Law

Human Rights and Eradication of Violence Organization (HREVO)

Bylaw

GENERAL PROVISIONS

Section 1_Constitution:

Human Rights and Eradication of Violence Organization (HREVO) hereinafter will name HREVO formed under the Article (35) of the Afghanistan’s Constitution and Article (1) of the Nongovernmental Organization act.

Section 2_Office:

The Main office of the organization shall be located in Kabul. The Organization may have any number of other offices, including provincial offices, at such places as the Executive board may determine based on expansion of activities.

Section 1_ Name: The name of the organization shall be Human Rights and Eradication Violence Organization with abbreviation of (HREVO) hereinafter will be use to named the organization. It shall be a non-profit, Non-governmental and non-political organization incorporated under the laws of Islamic republic of Afghanistan.

Section 2_ Purpose: HREVO is organized exclusively for promotion of human rights, stabilization of democracy, strengthening of democracy and protection of Environment.

The organization’s vision, mission and objectives are:

Vision:

Society without violence where human rights, civil society and democracy institutionalized

Mission Statement:

HREVO’s mission is to promote human rights and civil society, support peace and non violence, strengthening of good governance and sustainable development in Afghanistan through conducting of advocacy, awareness raising, educational, capacity building, research and development program with focus on vulnerable and marginalized segment of afghan society especially women, disables, children and youths to make them self-sufficient .

Goals and Objectives: 

Goal1: Promotion and Protection of Human Rights and fundamental freedom in Afghanistan

  1. Raising awareness of the community on human right issues though public campaigns and awareness raising programs.
  2. Empowering and mobilizing Community to protect human right through establishment of close relationship between community and government.
  3. To establish regional and national network and coordination to monitor, document and report human right violation.
  4. Providing Educational, Legal and  psychological service for victims of Human Rights violation and people at risk specially women, children and disables
  5. To advocate  for policy change in order to protect and promote  basic human rights of vulnerable segments of society
  6. To promote gender equality and gender justice in Afghanistan  through gender main stream
  7. Empowering  civil society and grass rood voice  in local level to contribute for protection and promotion of human rights

 

Goal2: Strengthening of good governance and rule of law

  1. Developing Transparent, functioning and responsive governing institutions through conducting of public awareness program on government responsibility
  2. Enhancing the voice of Afghan citizen through community improvement, strengthening  of Civil society network  and advocacy initiatives
  3. Implementation of anti corruption initiatives such as documentation and research studies, empowerment of  civil society and NGO network and advocacy initiative to restrict opportunities for corrupt practice
  4. Improve visibility of government of government operation through supporting  advocacy and watchdog activities, enhancing capacities of civil society organization and improvement of investigative journalism and independent media
  5. Support reform process in government specially law enforcement agencies  and justice system through capacity building and enhancing reporting mechanism

 

Goal 3: stabilizing Democracy and Peace building

  1. To strengthen the organizational capabilities of local civic groups, youth and women to improve their political participation.
  2. To foster the development of a legal framework for civil engagement in Afghanistan.
  3. To bring the concepts of democracy, tolerance, and conflict resolution into mainstream in Afghanistan.
  4. Raising awareness and advocating for issues relating to peace and democracy.
  5. Equipping key individuals within governments, military, police forces, academia, religious institutions and the humanitarian sector with peace building skills.
  6. Providing constant and ongoing support to sustain peace initiatives and integrating them into the greater aim of spreading a culture of peace and democracy in the region.
  7. Infusing conflict-prevention dimensions into a broad range of government institutions such as the judiciary, police, military and civil service.
  8. Supporting local, national and regional policy-making, institutions and mechanisms to manage and regulate disputes before they escalate into violence.
  9. Developing regional understanding and research for women in peace building and supporting other NGOs in the establishment of related programs.

 

STRUCTURE AND GOVERNANCE

Section 1_ Main Bodies of the Organization:

The organization is consisting of the following leading institutions:

  1. The Board of Directors
  2. The Managing Board

Section 2_ Board of Directors (BoD):

Board of Directors is the highest decision making body of the organization. The affairs of the Organization shall be managed under the direction of the Board.

Section1_ Roles, Size and Compensation of Board of Directors:

The board is responsible for overall policy, direction and monitoring of the organization and its managing board. The board shall have up to 5, but not fewer than 3 members. The number of Directors may be increased or decreased from time to time by amendment to the Bylaws.  No decrease shall shorten the term of any incumbent Director nor shall the number of Directors be decreased at any time to less than three. Board members can be resident of Afghanistan or any other country. The board receives no compensation other than reasonable expenses. Executive Director is member of board to link the board of directors and management board.

Section 2_ Authorities and Functions of Board of Directors:

  1. Hearing the annual reports of the management board shall be provided by Executive Director
  2. Provide strategic guidance and oversight to the Organization.
  3. Appointment and dismissal of the Executive Director.
  4. Providing advice to the management board on its activities.
  5. Approving long and short term strategies and policies as well as the annual work plans.
  6. Providing uninterrupted advice to the Executive Director and other members of the management board for implementing the decisions of the Board of Directors and for improving the performance of the organization.
  7. Presenting suggestions on dissolution, merger, renaming and amendments in the Bylaw.
  8. Approving of internal rules for oversight and reporting.
  9. Simple majority makes decisions in the Board of Directors meeting, except when the provisions of these statutes explicitly refer to different modalities.
  10. Electing of new members to the board and regularly publishing a final list of its existing members.
  11. The Board of Directors is responsible for making publicly available the list of the new members.
  12. The Board of Directors will not interfere in day to day activities of the organization.
  13. The meeting decision are to be recorded in a special book and signed by the present members in the meeting

Section 3_ Terms: All board members shall serve one-year terms, but are eligible for re-election for consecutive terms.

Section 4_ Meetings of BoD:

The meetings of the Board of Directors will be held in the two following manners:

  1. Ordinary meetings which will be conducted once a year in regular basis.
  2. Extraordinary meetings: The extraordinary meetings will be held in the following cases:

 

  1. Requested by the Executive Director
  2. Requested by a quarter of the members of the Board of Director

 

Section 5_ Meeting’s notice: The board shall meet at least once a year, at head quarter office of the organization in month of January. An official board meeting requires that each board member have written notice at least two weeks in advance.

Section 6_ Board elections: During the last quarter of each fiscal year of the organization the board of directors shall elect Directors to replace those whose terms will expire at the end of the fiscal year. This election shall take place during annual meeting of the directors, called in accordance with the provisions of these bylaws.

Section 7 — Election procedures: New directors shall be elected by a majority of directors present at such a meeting, provided there is a quorum present. Directors so elected shall serve a term beginning on the first day of the next fiscal year.

Section 8— Quorum: A quorum must be attended by at least fifty percent of board members for appointment of  executive director and new board members and any other  motions to pass.

Section 9_ Chairman and Secretary of BoD: There shall be two officers of the board, consisting of a chairman and secretary their duties are as follows:

The chairman shall convene regularly scheduled board meetings,

The secretary shall be responsible for keeping records of board actions, including overseeing the taking of minutes at all board meetings, sending out meeting announcements, distributing copies of minutes and the agenda to each board member, and assuring that corporate records are maintained.

Section 10_ Selection of Chairman and Secretary:

  1. The chairperson and secretary will be elected for duration of the Board of Directors meeting amongst the present members by the majority of vote
  2. Re-election of chairperson and secretaries is allowed

Section 11 — Vacancies: When a vacancy on the board exists, the secretary must receive nominations for new members from present board members two weeks in advance of a board meeting. These nominations shall be sent out to board members with the regular board meeting announcement, to be voted upon at the next board meeting. These vacancies will be filled only to the end of the particular board member’s term.

Section 12_ Criteria for Election of BOD

All members invited or elected into the general assembly must fulfill the following criteria:

  1. Have high ethical standards and good reputation.
  2. Not involved in founded allegations or sentences (criminal and administrative) of corruption or other similar abuses.
  3. Not convicted for crimes against humanity and other serious crime by a court.
  4. Be experienced, specialized and competent in one of the fields of activities of the organization or able to bring other benefits, such as access to important networks, public standing, and the like.
  5. Be able to help the organization with specialized competence, institutional capacity or knowledge and expertise or to help the organization through reputation, access to relevant actors, and others
  6. Believe in and commit to the objectives, principles and values of the organization

 

Section 13 — Resignation, termination, and absences: Resignation from the board must be in writing and received by the secretary. Board members shall be terminated from the board due to excess absences, more than two unexcused absences from board meetings in a year. A board member may be removed for other reasons by a two-third vote of the remaining directors.

Section 14_ Management Board:

The Management Board is responsible for the implementation of plans and programs approved by the Board of Directors. The Management Board carries out its duties with the advice of the Board of Directors under the direct responsibility of the Executive director.

 

Section 15_ Composition of the Management Board:

The Management Board is composed of following members:

  1. The Executive Director as its head
  2. Relevant high-lever managers

 

Section 16_ Duties and Responsibilities of the Management Board:

  1. Implementation of projects plans and policies enacted by the Board of Directors and under the instructions of the General Director.
  2. Coordination, follow-up, supervision and internal evaluation of projects.
  3. Presentation of preliminary plan of annual activities of the organization to the Board of Directors.
  4. Approval of the annual financial and activities reports before presenting them to the Board of Directors.
  5. Approval of emergency projects in accordance with organization’s strategy when holding a Board of Directors meeting is not possible.
  6. Primer responsibility to deal with personnel problems within the organization.
  7. Designing and preparing organization’s internal rules and regulations.
  8. Designing of long term programs and seeking their approval by the Board of Directors.
  9. Strengthening operational and human capacities of the organization
  10. Finalizing reports and publication materials.
  11. Guiding and orienting the goals and activities.
  12. Implementing all Board of Directors’ decisions.

 

Section 17_Selection of Management Board

  1. The head of the Management Board, who are at the same time the Executive Director, shall be appointed for a period of one year by the Board of Directors. Their mandate is renewable.
  2. Other members of the Management Board will be recruited by the Executive Director according to internal rules and regulations
  3. The Executive Director will decide the recruitment of all other staff based on organization’s needs, the terms of this bylaw, Afghan labor laws and internal rules and regulations.
  4. The Executive Director shall delegate his authorities to other members of the Executive Committee in his absence.

 

Section 18_ Management Board Meetings

  1. The Executive Committee meetings will be held on a monthly basis presided by the Executive Director. The Management Board members will present their reports to the meeting.
  2. If needed, extraordinary Executive Committee meetings can also be called by the Executive Director or a majority of its members.
  3. In the Management board meetings, the activities and projects will be evaluated and relevant decisions will be made on discussed issues

 

Section 19_Duties and Authorities of the Executive Director:

The Executive Director, who represents and has the legal authority to act in the name of the organization, has the following duties and authorities that can be delegated to the one of the members of the Management Board.

  1. Authorities:
  2. Attend the meetings, national and international seminars and also governmental and non-governmental coordination meetings on behalf of the organization.
  3. Recruitment and dismissal of the personnel according to internal rule and regulation.
  4. Look after the preparation of the monthly, quarterly and annual reports.
  5. Monitor the quality of the work according to the agreed plan.
  6. Supervise the financial and administrative affairs of the organization.
  7. Appreciate, praise and promote the personnel based on the organization’s internal standards
  8. Advise, warn and dismiss the personnel based on the internal rules and regulations
  9. Propose work reorganization
  10. Signing of contracts and protocols with donors and other helping sources of the organization
  11. The Executive Director shall delegate their authorities to one of the members of the Management Board in hia absence.

 

  1. Duties
  2. Implement Board of Directors’ decisions.
  3. Design strategy in consultation and with the approval the Board of Directors and report on its implementation.
  4. Carry on daily financial, administrative and operational tasks and activities
  5. Establish order and discipline among the staff.
  6. Make proposals and make secure funding.
  7. Prepare and submit reports on organization’s activities and achievements to the Board of Directors on a regular basis.
  8. Release instructions and procedures for improving the implementation of the activities.
  9. Prepare working plans and distribute duties among the members of the Executive Committee.
  10. Solve problems facing the organization and handle claims and complaints addressed to the organization.

 

Section 20_Dismissal of Executive Director:

The Executive Director can be dismissed in the following cases based on Board of Directors Decision:

  1. Not fulfilling of tasks and commitments.
  2. Committing actions which are considered as crime by Afghan laws and international agreements.
  3. Repeatedly violating internal rules and regulation, not performing the duties written in the job description.

 

MISCELLANEOUS   PROVISIONS

Section 1_Property Rights

All real properties and movables of the organization belong to the organization, are recorded as such and no staff member can claim a property right on them. Purchasing, recording and inventorying of the equipment and materials cannot be done with the name of any staff member.

Section 2_ Selling of Properties

The organization can sell and auction its used and old equipment and materials according to the NGOs law and spent financial resources gained in its nonprofit activities.

Section 3_Source of income:

  1. The funding sources can be ensured by donations, charity and attracting national and international assistance on the basis of proposals to International NGOs, UN agencies and donor countries.
  2. Donations of individual form inside and outside of the county
  3. Sell of its publication and products in non profit base

 

Section 4: Dissolution of Organization:

The organization shall be dissolved in the following conditions:

  1. Approval of the majority of Board of Directors’ members during an extraordinary meeting and on the basis of the provisions of this bylaw.
  2. Lack of financial resources to continue the activities
  3. Any other impossibility to continue the activities

In case of dissolution, all financial accounts shall be clarified before the Board of Directors and a report of the financial situation shall be sent to all relevant authorities.In case of dissolution, all equipment and materials shall be handed to like-minded organizations with the approval of the Board of Directors, except when the equipment and materials acquired under the terms of a contract with a donor specifies otherwise.

Section 5_ Logo and Seal:

The organization shall have its own logo and seal which is bear the abbreviation of the organization’s full name and date of establishment

Section 6_ Amendment:

This bylaw may be amended when necessary by two-thirds majority of the board of directors. Proposed amendments must be submitted to the secretary to be sent out with regular board announcements.

Section 7_Certification:

 

These bylaws were approved at a meeting of the board of directors by a two thirds majority vote on May 22, 2001.